Accounts Assistant

Job Description

1. ACCOUNTS RECEIVABLE (AR)

• Gather information and issuing Invoices with appropriate documentations.
• Tracking, reviewing and reconciliation of invoices.
• Defining invoicing data types and maintaining databases.
• Managing client requests and queries and Investigating slow approvals.
• Uploading and archiving invoice data, as well as filing contracts.
• Preparing Statement of Accounts and assisting with past due or denied invoices.
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail.
• Maintain accounts receivable records to ensure aging is up to date, credits & collections are applied, uncollectible amounts are accounted for, & misc. differences are cleared.
• Assisting in implementing and improving invoicing procedures.
• Verifying tax information.
• Support other accounting and finance team members and closing of accounts.

2. ACCOUNTS PAYABLE (AP)

• Gathering, reviewing, and processing vendor invoices with appropriate supporting documentation.
• Verifying invoice accuracy, approvals, and compliance with company policies and contracts.
• Recording and reconciling accounts payable transactions in a timely manner.
• Maintaining vendor master data and ensuring accurate payment details.
• Managing vendor inquiries and resolving invoice discrepancies or payment issues.
• Preparing and processing payments via check, bank transfer, or other approved methods.
• Monitoring payment schedules to ensure timely settlement and avoid late fees.
• Maintaining accounts payable records to ensure aging is accurate and liabilities are properly recorded.
• Reconciling vendor statements and clearing outstanding balances or discrepancies.
• Assisting in implementing and improving accounts payable procedures and controls.
• Verifying tax information and ensuring compliance with applicable tax regulations.
• Supporting month-end and year-end closing activities and assisting other accounting and finance team members.

Job Requirements

• Minimum Diploma or Degree in Accounting, preferably with at least 1 year of relevant experience.
• Fresh graduates are welcome and encouraged to apply.
• Strong Microsoft Excel proficiency with good numerical and analytical skills.
• Basic knowledge of payroll processing and statutory contributions.
• Excellent time management skills with strong attention to detail.
• Good interpersonal and communication skills, with the ability to interact effectively at all levels.
• Ability to work independently as well as collaboratively within a team with minimal supervision.