Admin Executive to CFO (Chinese Speaking)

Key Responsibilities:

• Financial Management:

· Handling transactions, preparing financial statements, and assisting with month-end closing tasks

· Oversee daily financial operations, including budgeting, forecasting, and reporting.

· Handle accounts payable and receivable, ensuring timely payments and invoicing.

· Liaise with external accountants or financial institutions for audits, banks, tax preparation, or financing.

· Reviewing documents, reports, and correspondence for the executive team

· Working closely with the CFO on special projects

• Personal Assistance:

· Manage the executive's calendar, schedule meetings, and appointments,

· Handle travel arrangements, including booking flights, accommodations, and itineraries.

· Coordinate personal errands, such as shopping or managing personal contacts.

· Maintain confidential files, documents, and correspondence.

· Assist in organizing personal events, such as meetings, celebrations, or family gatherings.

• Administrative Support:

· Prepare presentations, reports, and communications on behalf of the executive.

· Draft emails, letters, or other documents with attention to detail and professionalism.

· Serve as a liaison between the executive and internal or external stakeholders.

Skills & Qualifications:

· Bachelor’s Degree in a related discipline with a minimum 2 years of relevant working experience preferably in the retail Industry.

· Good written and verbal communication skills in English. Able to communicate in Chinese with business partners from China.

· Proficient in MS Office applications, especially Excel, Powerpoint

· Wide degree of creativity and ability to evaluate multiple highly detailed tasks.

· Ability to react promptly and effectively to ad hoc requests and changes, ability to problem-solve with good judgment and decision-making skills

· Able to organize and manage multiple priorities for maximum delivery results.

· High level of integrity, initiative, and results-oriented.