Responsibilities

Administrative

1.  Office Filing & Document Management

• Establish and maintain a document management system for archive, hardcopy, and digital records.

2.  Business Travel Management

• Handle flight and hotel bookings for employee business travel, process travel applications, and apply for payments in a timely manner.

3. Canteen Management

• Manage vendor agreements, gather employee feedback on meals, ensure hygiene standards are met, and process monthly vendor payments.

4.  Administrative Support & Ad-hoc Tasks

Human Resource

1. Training

• To organize the Yearly Training Plan, training arrangement, and HRDF claim.

2. Employee onboarding

• Maintaining and updating employee records in the HRMS.

3. Recruitment

• To arrange for dissemination of job vacancy details by internal notice, distribution of handbills, placement recruitment advertisement and online channels (e.g. social platforms and professional networks). Contact employment agencies when necessary.
• Plan interview and selection procedures, including screening calls, assessments and in-person interviews

4.  Employee Outboarding

• Arrange exit interviews
• Monitor staff resigned process

5. Supplier payment request in system and follow up.

Job Requirements

• Possess at least Diploma / Bachelor’s Degree in any discipline.
• 1-2 years’ relevant working experience in a manufacturing environment will be an added advantage.
• Good verbal & written English, Malay, and Mandarin (To liaise with HRD of China Headquarter).
• Computer literate and well versed in Microsoft Word / Excel / PowerPoint.
• Experience in ISO 9001 will be an added advantage.
• Familiar with the local legislation i.e. Employment Act 1955 etc. 
• Ability to prepare proposals for management attention.
• Multitasking and time management skills, with the ability to prioritize tasks.

BENEFITS

• Transport and mobile phone allowance Provided
• 5 Working Days
• Performance Bonus after confirmation
• Company Uniform Provided
• Medical, Hospitalization, Accident, Dental Insurance
• Free Lunch Meal
• Free Parking