HIREONUS!

Executive Virtual Assistant

Hiring Manager: US Based Client

Location: Remote

Employment Type:Full-time | Permanent Night Shift | 40 hrs a week

Salary: Weekly payout in USD (please include expected weekly rate in your application)

How to Apply:

Please submit the following to bossjob

• Your updated resume
• Your expected weekly rate in USD
• A 1–2 minute video introduction (introduce yourself, your experience, and why you’re a good fit for the role)

Executive Virtual Assistant to support a Founder of a growing consulting and operations-focused business. The role involves managing day-to-day administrative, operational, and communication tasks to ensure smooth business operations.

This is not a task-only role. The ideal candidate will take ownership of responsibilities, anticipate needs, and manage multiple priorities effectively in a fast-paced remote environment.

Required Skills

Tools We Use

• Google Workspace
• Monday.com
• WhatsApp Business
• Wave
• Loom
• LinkedIn
• Canva
• ChatGPT
• Claude
• Gemini

Experience & Knowledge

• Minimum 4–5 years supporting a founder, executive, or leadership team in a similar role.
• Strong general business knowledge—understands how operations, communication, and follow-through connect.
• Hands-on experience with the tools listed above.

Hard Skills

• Actively uses AI tools (ChatGPT, Claude, Gemini) as part of daily work.
• Follows trends in AI, automation, and productivity tools; brings ideas to the table.
• Uses AI to draft, summarize, organize, research, and streamline processes—not just to experiment.
• Values process and systemization; continuously seeks better, faster, and more reliable ways to work.

Soft Skills

• Customer-service oriented
• Strong communication skills
• Good people management skills
• Problem-solving mindset
• Creative and adaptable
• Quick learner
• Coachable and open to feedback
• Comfortable and confident speaking with clients
• Satisfaction from seeing the full cycle come together and improving business operations

Role Responsibilities

Executive & Operations Support

• Own and manage the Founder's calendar across email, WhatsApp, and Google Calendar.
• Proactively track follow-ups, next steps, and open items.
• Coordinate meetings, prepare materials, and manage post-meeting tasks.

Communication & Coordination

• Handle internal and external communications via Gmail, Google Chat, and WhatsApp Business.
• Manage the Founder's email inbox.
• Communicate professionally with clients, freelancers, and collaborators.
• Coordinate with freelancers and track project progress.

Systems, Files & Task Management

• Keep Monday.com updated across all client and internal projects.
• Maintain and organize digital files in Google Drive.
• Manage the Loom and Scribe video library.
• Track client projects and deliverables, including timelines, budgets, and meetings.

Finance & Admin

• Create and send estimates and invoices using Wave.
• Assist with bookkeeping, reconciliation, and payment tracking.
• Support budget tracking and financial administration.

Marketing & Visibility

• Post and engage on LinkedIn 4–6 times per week.
• Grow the company network and manage strategic outreach.
• Maintain a consistent, professional brand voice.

Internal Projects & Initiatives

• Webinars – coordination, logistics, and follow-up.
• Client gifting – vendor sourcing and campaign management.
• Sales support – preparation, coordination, and follow-through.
• Budget tracking and reporting.
• Event planning and coordination.
• Email marketing.