Executive Assistant To Ceo

Speakerbox Media is a fast-growing podcast and media company based in Houston, Texas. We work with founders, executives, and brands to produce high-quality podcasts and media content that help them build authority in their industries.

We’re looking for a reliable, highly organized Executive Assistant to support our CEO. This role is ideal for someone who enjoys staying organized, solving problems, and helping a fast-moving business run smoothly behind the scenes.

You will play a key role in helping the CEO stay focused on the most important priorities while keeping day-to-day operations organized.

First, the reality of the role:

• We are a fast-paced company. The right person will be organized, calm under pressure, and comfortable handling multiple priorities at once.
• This role requires attention to detail and strong follow-through. You won’t just manage tasks—you will help keep projects, finances, and priorities organized.

Now the good part:

• You will work closely with leadership and gain insight into how a growing media company operates.
• You will have real responsibility and ownership over your work.
• The team is collaborative and focused on solving problems together.
• The role is flexible and designed to grow with the right person.

Responsibilities may include:

• Managing the CEO’s calendar and helping prioritize meetings and tasks
• Tracking expenses and organizing financial records
• Supporting QuickBooks entries and bookkeeping organization
• Managing reimbursements, invoices, and expense documentation
• Coordinating schedules, meetings, and logistics
• Organizing documents, spreadsheets, and internal systems
• Identifying problems early and helping propose solutions
• Helping keep the CEO focused on the highest priorities

The three qualities that matter most for this role:

• Proactive - You naturally stay a few steps ahead and anticipate what needs to happen next.
• Strong problem solver - When you see an issue, you don’t just raise the problem—you suggest possible solutions.
• Excellent prioritization - You understand how to help an executive focus on what matters most by organizing tasks and information effectively.

Skills that will help you succeed:

• Experience with QuickBooks or bookkeeping software
• Strong spreadsheet and organizational skills
• Excellent attention to detail
• Ability to manage multiple tasks independently
• Clear written and verbal communication
• Comfort working with remote teams

Remote (Philippines-based applicants preferred)

Part-time: 15–25 hours per week

Pay: $7–$8 per hour depending on experience

Job Types: Full-time, Part-time

Benefits:

• Flexible schedule

Experience:

• Administrative: 4 years (Preferred)

Language:

• English (Required)