1. Onboarding

Support recruiters in drafting appointment letters and addendum letters

Enrol new hires into HR systems (payroll and insurance)

Coordinate onboarding formalities, including induction sessions for new hires, and respond to related queries

Process monthly payroll, including verification of employee timesheets and calculation of overtime and allowances, in compliance with Malaysian labour laws

Assist with the digital filing and organisation of employee documents

Knowledge in applying Employment passes in Malaysia

2. Offboarding

Assist with statutory payroll calculations and verification of employees' leave balances

Prepare termination-of-contract letters and exit letters

Support the offboarding process by removing former employees from HR systems (payroll and insurance)

3. Data Management & Housekeeping

Update and maintain employee records

Create and maintain internal SOPs for the HR department

Assist with general office maintenance and asset management

4. Benefits Administration

Manage all medical insurance-related matters, including renewal, enrolment, and exit processing for employees

Support the creation of Performance Improvement Plans (PIPs) and communicate expectations to employees

Support the Key Performance Indicator (KPI) review process for employees

Requirements

Proficient in English and Malay/Mandarin

Degree or background in Business Administration, Human Resources, or Psychology

Strong attention to detail and accuracy

Good time management skills, with the ability to manage timelines effectively in a fast-paced environment

Strong interpersonal and communication skills