Role Summary
We are looking for a proactive and detail-oriented Junior HR Executive to support our HR operations team. This role is designed for fresh graduates who have completed at least 2 relevant HR internship(s) and are eager to build a solid foundation in end-to-end HR administration, payroll coordination, employee lifecycle management, and HR compliance. You will work closely with senior HR members to streamline processes, maintain accurate records, and deliver a positive employee experience in a fast-paced fintech environment.
Key Responsibilities
1. Employee Lifecycle Support (Onboarding & Offboarding)
Assist in drafting appointment letters, addendums, and contract termination notices under supervision.
Coordinate onboarding logistics: schedule induction sessions, prepare welcome packs, and respond to new hire HR queries.
Enrol new hires into HR & payroll systems; process offboarding steps, including system updates, exit letters, and final settlement calculations.
Assist with monthly payroll data preparation: verify timesheets, track overtime/allowances, and reconcile leave balances in compliance with Malaysian labour laws.
2. HR Administration & Data Management
Maintain accurate, up-to-date, and secure employee records (digital & physical) in line with PDPA guidelines.
Support the development and maintenance of HR SOPs, checklists, and internal knowledge base.
Assist with general HR housekeeping: asset tagging, filing management, and office coordination.
3. Benefits & HR Project Support
Assist in managing employee medical insurance enrolment, renewals, and claims coordination.
Support the Performance Management cycle: prepare PIP templates, track KPI review deadlines, and maintain documentation.
Assist in compiling documents and coordinating Employment Pass applications, visa renewals, and regulatory filings as guided by the HR team.
4. Employee Relations & Communication
Serve as a first-point contact for routine HR queries, ensuring timely and professional responses.
Support employee engagement initiatives, internal communications, and HR survey coordination.
Requirements
Bachelor’s Degree in Human Resources, Business Administration, Psychology, or a related field.
Fresh graduates are welcome; however, minimum 2 relevant HR internship experiences are required.
Basic understanding of Malaysian employment law, payroll processes, and HRIS systems.
Proficient in English and either Malay or Mandarin (written & verbal).
Highly detail-oriented with strong organizational and time-management skills.
Excellent interpersonal and communication abilities; comfortable working in a fast-paced, collaborative environment.
Proficiency in Microsoft Office (Excel, Word, PowerPoint); familiarity with HRIS/payroll software (e.g., BambooHR, Keka, Zoho) is a plus.
What We Offer
Structured onboarding & mentorship program led by senior HR professionals
Clear career progression path in HR Operations, Employee Experience & HR Tech
Competitive salary & benefits aligned with market standards
Dynamic, inclusive & agile work culture in the payment/fintech industry