Virtual Admin Assistant (High-Performance | Remote | Contractual)

ABOUT THE COMPANY

Negentropy Limited is a Hong Kong–based social marketing agency operating in the fast-paced e-commerce space. We work with performance-driven teams focused on execution, speed, and results.

We are not a “chill” company. We are a high-accountability environment where people are expected to deliver, improve, and take ownership daily.

THE ROLE

We are hiring a highly organized and detail-oriented Virtual Admin Assistant to support our Product Team with documentation, tracking, organization, and operational coordination.

This role is for someone who:

• Enjoys structured workflows and organized systems
• Has strong Google Sheets and tracking skills
• Pays close attention to details and accuracy
• Can manage repetitive admin tasks with consistency
• Works well in a fast-paced environment with deadlines

This role suits individuals who value structure, accountability, and consistent daily execution.

KEY RESPONSIBILITIES

• Maintain and update Google Sheets trackers and product-related databases
• Organize files, documents, and internal records accurately
• Track product information, task progress, and operational updates
• Ensure data accuracy and completeness before submission
• Assist the Product Team with administrative and coordination tasks
• Prepare simple reports and summaries as needed
• Follow structured workflows, SOPs, and documentation standards
• Monitor deadlines and help ensure tasks stay on track
• Coordinate with internal teams for updates and task completion
• Handle repetitive administrative tasks with consistency and attention to detail

STANDARDS & WORK STYLE

Our team operates on trust, clarity, and consistent execution. People who thrive here tend to naturally demonstrate:

1. Organizational Skills – Maintaining structured files, trackers, systems, and documentation consistently.
2. Attention to Detail – Reviewing information carefully and minimizing errors in reports and tracking.
3. Ownership Mindset – Taking responsibility for assigned tasks without constant follow-up.
4. Google Sheets Proficiency – Working comfortably with spreadsheets, tracking systems, filters, formulas, and organized data.
5. Professional Discipline – Managing tasks consistently while meeting deadlines and maintaining quality.

This role suits individuals who value structure, consistency, accountability, and organized daily execution.

APPLICATION FIT

Candidates who tend to do well in this role are those who:

• Prefer structured workflows and clear direction
• Enjoy organizing files, trackers, and operational data
• Are highly detail-oriented and organized
• Communicate clearly and professionally
• Can handle repetitive tasks with consistency and focus
• Are comfortable working with documentation and Google Sheets daily
• Work well under deadlines and fast-paced execution
• Are comfortable working during morning or daytime shifts with consistent availability

On the other hand, this role may feel restrictive for those who:

• Prefer highly flexible or unstructured work environments
• Struggle with organization and documentation
• Dislike repetitive administrative tasks
• Have difficulty following systems and structured processes
• Prefer late-night schedules or have inconsistent daytime availability

QUALIFICATIONS:

• Bachelor’s degree (fresh graduates are welcome)
• Strong organizational and administrative skills
• Strong proficiency in Google Sheets and Google Workspace
• Strong English communication skills (written and verbal)
• Detail-oriented with good documentation ability
• Able to manage multiple tasks and prioritize effectively
• Experience in administrative support, operations, or similar roles is an advantage

TECHNICAL REQUIREMENTS:

• Stable internet connection (minimum 50 - 100 Mbps)

Laptop/PC with at least:

• 8GB RAM
• Intel i5 (or equivalent) or higher
• 256GB storage or higher

For Mac Users:

• 8GB unified memory or more
• Apple M1 chip or newer (or Intel i5 and above)
• 256GB SSD or more

SALARY: ₱18,000–₱23,000 per month

WORK SCHEDULE & SETUP:

• Employment Type: Contractual
• Contract Term: 6 months (renewable based on performance and business needs)
• Work Setup: Remote
• Work Schedule: Monday to Friday, 7:00 AM - 4:00 PM (Philippine Time)
• Must have own laptop and a reliable internet connection