The Accounting Officer is responsible for handling financial transactions, maintaining accurate records, and ensuring timely preparation of financial reports specific to the operations of a manning agency. The role involves coordination with crewing, operations, and external stakeholders such as principals, suppliers, and regulatory bodies, ensuring compliance with accounting standards and maritime industry requirements.

Key Responsibilities:

• Maintain and update financial records, including journal entries, disbursements, and receipts.
• Monitor accounts payable and receivable related to crew salaries, allotments, processing fees, visa and training costs, etc.
• Prepare billing statements/invoices for principals and ensure timely collection.
• Process payments for crew deployment expenses (e.g., medical, training, visa, airfare).
• Prepare monthly financial reports, cash flow statements, and bank reconciliations.
• Assist in preparing payroll and crew allotments, ensuring accuracy and timely disbursement.
• Coordinate with external auditors, government agencies (e.g., BIR, SSS, PHIC, HDMF), and banks as needed.
• Monitor budget utilization and provide variance analysis reports.
• Ensure proper documentation and filing of all accounting-related transactions.

Qualifications:

• Bachelor’s Degree in Accountancy.
• Preferably with 1–3 years of accounting experience, ideally in a manning agency or maritime-related company.
• Knowledge of accounting systems and software (e.g., QuickBooks, Xero, or other ERP systems).
• Strong analytical, problem-solving, and organizational skills.
• Familiar with payroll preparation, government statutory reporting, and crew remittance processes.
• Proficiency in Microsoft Excel and other MS Office tools.