Administrative Support to Area Coordinators

• Maintain and update the 201 files, contract records, and orientation attendance of all deployed personnel.
• Serve as the main point of contact for internal documentation needs, clarifications, and updates from Area Coordinators.
• Encode, organize, and archive files to support HR and Operations in audits and monitoring.

Communication and Coordination

• Relay and follow up important announcements, reminders, and policy updates from management to Area Coordinators and vice versa.
• Coordinate with HR for contract expiration, renewals, endorsements, and pooling requests.
• Identify outlets that require pooling or replacements and assist in preparing the endorsement forms.
• Monitor and summarize issues/concerns relayed by Area Coordinators for escalations to HR or Operations/Area Coordinators.

Payroll & Report Preparation

• Assist in payroll summarization, particularly in consolidating timekeeping and encoding verified reports.
• Ensure proper coordination between Area Coordinators and Payroll Team for adjustments, disputes, or missing entries.
• Support in validating and reconciling discrepancies between manning lists, schedules, and actual assignments.

Support for Pooling & Deployment

• Maintain a list of back-up applicants for emergency deployment.
• Organize applicant profiling, shortlisting, and pre-screening support for hiring activities.
• Track outlet needs for staffing and assist in candidate endorsements as requested by Area Coordinators.