Job Description: Executive Assistant to the CEO

Position Overview

The Executive Assistant to the CEO provides high-level administrative support, ensuring the smooth operation of the CEO’s office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a trusted partner to the CEO, facilitating communication, coordinating schedules, and supporting strategic initiatives.

Key Responsibilities

• Calendar & Scheduling: Manage the CEO’s calendar, appointments, and travel arrangements.
• Administrative Support: Prepare correspondence, reports, presentations, and meeting materials.
• Meeting Coordination: Organize board meetings, executive sessions, and follow-up actions.
• Communication Management: Screen calls, emails, and inquiries; draft responses and ensure timely communication.
• Stakeholder Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Information Management: Maintain confidential files, records, and databases with accuracy and discretion.
• Project Assistance: Support special projects, research, and initiatives led by the CEO.
• Operational Efficiency: Identify opportunities to streamline processes and improve executive workflows.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Proven experience (5+ years) as an Executive Assistant or in a senior administrative role assisting INTERNATIONAL EXECUTIVES (C-Levels).
• Strong proficiency in Microsoft Office Suite and digital collaboration tools.
• Excellent written and verbal communication skills.
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently, prioritize tasks, and adapt to changing demands.

Competencies

• Strategic thinking and problem-solving.
• Strong organizational and time-management skills.
• Professional presence and interpersonal effectiveness.