The Purchaser is directly responsible for ensuring the timely and cost-efficient acquisition of parts, materials, and supplies required by the organization. This role involves canvassing for competitive prices, negotiating with suppliers, processing purchase orders, and coordinating the delivery of items to the office or designated location. The Purchaser works closely with the procurement officer, department heads, and suppliers to maintain smooth operations and support the organization’s needs.

Key Responsibilities:

• Conduct canvassing of suppliers to obtain the best prices, quality, and delivery terms.
• Prepare and process purchase requests and purchase orders in accordance with company policies.
• Negotiate with vendors to secure favorable terms and maintain good supplier relationships.
• Ensure that purchased items meet required specifications and quality standards.
• Monitor inventory levels and coordinate with relevant departments to avoid shortages.
• Facilitate the timely delivery and proper documentation of purchased goods.
• Maintain accurate records of purchases, pricing, and supplier contracts for reference and audits.
• Provide regular updates to the Procurement Officer and management regarding purchasing activities and market trends.
• Assist in evaluating suppliers’ performance based on quality, price, delivery, and responsiveness.
• Ensure compliance with company procurement policies and budgetary guidelines.