Job Summary

The Purchasing Assistant supports the Purchasing Department in sourcing, procurement, and monitoring of materials, supplies, and services required for company operations. The role ensures timely purchasing, proper documentation, and coordination with suppliers and internal departments to support uninterrupted production and operations.

Key Responsibilities

• Assist in processing Purchase Requests (PRs) and preparation of Purchase Orders (POs).
• Coordinate with suppliers regarding quotations, pricing, delivery schedules, and order status.
• Maintain accurate purchasing records, files, and supplier databases.
• Monitor delivery timelines and follow up on delayed or incomplete orders.
• Coordinate with Warehouse, Production, and Accounting regarding received items and documentation.
• Assist in evaluating suppliers based on cost, quality, and delivery performance.
• Ensure compliance with company purchasing policies and procedures.
• Perform other purchasing and administrative tasks as assigned.

Qualifications

• Graduate of Business Administration, Supply Chain Management, Industrial Engineering, or any related course.
• Fresh graduates are welcome to apply; experience in purchasing or procurement is an advantage.
• Basic knowledge of procurement processes and documentation.
• Proficient in MS Office applications (Excel, Word).
• Detail-oriented, organized, and able to handle multiple tasks.
• Good communication and coordination skills.
• Willing to work in a fast-paced industrial/manufacturing environment.