About the Role

We have partnered with a leading Australian fire services provider offering comprehensive solutions across design, installation, commissioning, maintenance, and testing of fire protection systems. As HSEQ & Contracts Support, you will play a vital role in ensuring the organisation fully meets its Principal Contractor responsibilities under Australian WHS legislation through end-to-end remote compliance management.

Why Cooee

At Cooee, we believe in the power of meaningful human connection and in nurturing human potential. Our purpose is to support transformation—one person, one community, and one business at a time.

We operate as One Team, investing in trusted relationships and guided by a shared vision to transform through connection. This clarity of purpose is the foundation of our partnerships and the work we do together.

Key Responsibilities

Principal Contractor HSEQ Management (Remote)

• Develop and maintain project-specific HSEQ documentation, including:
• WHS Management Plans
• Site-specific risk assessments
• Construction Safety Management Plans (where required)
• Emergency response and escalation procedures
• Ensure all Principal Contractor obligations are met through documented controls, approvals, and verification processes
• Establish remote verification methods such as photos, videos, checklists, and sign-offs to confirm site safety controls

Project Compliance & Contract Review

• Review contracts, scopes of work, and client specifications to identify compliance requirements
• Convert contractual and regulatory obligations into enforceable procedures, checklists, and documentation
• Maintain digital compliance registers and evidence packs
• Ensure all documentation is current, approved, and accessible prior to project commencement

Subcontractor Compliance & Control

• Prequalify subcontractors in line with Principal Contractor compliance standards
• Review and approve SWMS, risk assessments, licences, insurances, and competency records
• Control site access through document approval and induction completion
• Suspend or reject subcontractors who do not meet compliance standards

Remote Site Verification & Oversight

• Implement and manage remote site verification processes, including:
• Photo and video evidence
• Digital site checklists
• Supervisor sign-offs
• Subcontractor declarations
• Review compliance evidence and follow up on non-compliances
• Immediately escalate high-risk issues to management

Incident, Risk & Non-Conformance Management

• Manage incident and near-miss reporting remotely
• Lead investigations using interviews, document reviews, and digital evidence
• Maintain risk registers, hazard logs, and corrective action trackers
• Ensure notifiable incidents are escalated and reported in accordance with requirements

Contract Administration & Risk Management

• Manage contract documentation, variations, and compliance-related obligations
• Monitor contractual safety, quality, and reporting requirements
• Identify and escalate contractual risks affecting Principal Contractor responsibilities
• Support project teams with compliance-focused contract interpretation

Client, Audit & Regulatory Engagement

• Act as the primary remote compliance contact for clients, auditors, and regulators
• Prepare and submit audit documentation and compliance evidence
• Coordinate responses to audits and information requests
• Maintain audit-ready records at all times

Training, Inductions & Communication

• Coordinate remote inductions and project briefings
• Maintain digital training and competency records
• Distribute safety alerts, toolbox talks, and compliance updates
• Reinforce Principal Contractor compliance expectations across all stakeholders

Reporting & Continuous Improvement

• Provide regular HSEQ and contract compliance reports to management
• Monitor trends in incidents, non-conformances, and subcontractor performance
• Recommend enhancements to remote compliance and verification processes
• Capture lessons learned and integrate improvements into future projects

What We’re Looking For

• Background or experience in HSEQ, safety compliance, contract administration, or document control
• Experience supporting Australian projects or clients is highly desirable
• Strong written and verbal communication skills for audits, reports, and compliance correspondence
• Proactive approach to maintaining accurate, current records and making evidence-based decisions
• High attention to detail with strong documentation, version control, and record-keeping skills
• Confidence in enforcing compliance requirements and escalating risks when required
• Comfortable using digital systems for document management, verification, reporting, and tracking
• Highly organised, process-driven, and capable of managing high-volume compliance workflows

Preferred Qualifications

• Working knowledge of Australian WHS legislation and Principal Contractor obligations
• Previous experience in HSEQ (Health, Safety, Environment, Quality) roles
• Safety Officer training or relevant certifications
• Experience in fire protection, safety, construction, or compliance-focused industries
• Immediate availability is an advantage

Job Details

• Employment Type: Full-time
• Shift: Day shift

Work Locations:

• Onsite (Iloilo Office): Building 2, 2nd Floor, Nelly Garden, Jaro, Iloilo City
• Hybrid (Makati Office): 9th Floor, Room 901, Vicente Madrigal Building, Ayala Avenue, Makati City