Qualifications and Standard

• Bachelor’s degree (4-year graduate)

• At least one (1) year of experience as an Executive Secretary, or in a similar administrative role

• Excellent verbal and written communication skills

• Strong organizational and time-management abilities

• Proficient in MS Office and other office productivity tools

• With a pleasing and professional personality

Responsibilities

• Answering phones and directing the calls to the correct people
• Greeting visitors and directing them to the appropriate place
• Managing multiple or complex calendars for meetings, travel and personal commitments
• Making travel arrangements for in-office professionals and a special visitors
• Sitting in on meetings to take minutes
• Creating memos, reports and agendas as needed
• Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory