About the role

Coffel Aire Industries, Incorporated is seeking a reliable and organized Secretary to join their

team in Quezon City, Metro Manila. This is a full-time position that will play a key role in managing administrative tasks, optimize workflow, and provide clerical support to our office personnel.

Objectives

• Ensure efficient and smooth operation of the office by providing comprehensive administrative and clerical support
• Facilitate effective communication across departments and with external stakeholders through professional correspondence management
• Support executives, managers, and team members to optimize their productivity and workflow
• Maintain organized, accurate, and confidential records to support business operations and compliance
• Serve as the primary point of contact for internal and external inquiries, ensuring professional representation of the organization
• Contribute to the overall success of the organization by coordinating meetings, events, and administrative processes

Responsibilities

• Answer phone calls, respond to emails, and handle incoming and outgoing correspondence, directing communications to appropriate personnel
• Schedule and coordinate meetings, appointments, conferences, and travel arrangements for executives and team members
• Prepare meeting agendas, take accurate minutes, and distribute documentation to participants
• Maintain and organize physical and digital files, records, and databases, ensuring easy retrieval and confidentiality
• Prepare, format, edit, and distribute documents, reports, presentations, memos, and spreadsheets
• Greet visitors and clients, providing professional reception services and directing them to appropriate departments
• Manage office supplies and equipment inventory, placing orders and maintaining adequate stock levels
• Assist with bookkeeping tasks, including processing invoices, expense reports, and purchase orders
• Maintain and update contact lists, calendars, and distribution lists to ensure accurate information
• Assist with the planning and execution of company events, meetings, and conferences, including logistical arrangements
• Support HR functions, including onboarding new employees, maintaining employee records, and assisting with HR-related tasks
• Ensure compliance with company policies and procedures, including filing and documentation requirements
• Handle confidential and sensitive information with discretion and professionalism

Required Skills & Qualifications

• High school diploma or GED required
• Minimum of 2 years of proven work experience as a secretary, administrative assistant, or in a similar administrative support role
• Strong organizational skills and attention to detail with the ability to maintain accurate records and files
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace
• High degree of multitasking and time management capability with the ability to prioritize tasks and meet deadlines
• Professional demeanor and strong interpersonal skills with the ability to interact effectively with all levels of the organization
• Ability to work independently and collaboratively in a fast-paced and dynamic environment
• Integrity and professionalism in handling confidential information with discretion

What we offer

At Coffel Aire Industries, Incorporated, we value our employees and strive to provide a supportive and rewarding work environment. We offer competitive salaries, comprehensive benefits, and opportunities for professional development and career advancement. Our team is dedicated to fostering a collaborative and inclusive culture where everyone can thrive.

About us

Coffel Aire Industries, Incorporated is a leading provider of air conditioning and refrigeration solutions. We have been in business for over 25 years, serving a diverse range of clients across the Philippines. Our commitment to innovation, quality, and customer service has earned us a reputation as a trusted partner in the industry.

If you are an Accountant who is starting out and want to grow into first-hand experience, and passionate about contributing to the success of a growing organization, we encourage you to apply now.