Our fast-growing startup trading company is looking for a proactive and reliable HR to support our operations and people management. This position plays a vital role in establishing strong HR foundations and ensuring smooth daily administrative functions within the company.

Key Responsibilities

Human Resources

• Manage the full employee lifecycle, including recruitment, onboarding, training assistance, payroll input, performance tracking, and employee relations.
• Maintain accurate employee records and ensure compliance with Malaysian labour laws (EPF, SOCSO, EIS & PCB).
• Control and monitor employee attendance, leave, and medical leave (MC), ensuring timely updates and reporting.
• Administer payroll and benefits in collaboration with the Finance & Accounts team.
• Serve as the primary touchpoint for employee inquiries and provide day-to-day HR support.
• Assist in the development and implementation of HR policies, SOPs, and continuous improvements.
• Coordinate company events, employee engagement activities, meetings, and business travel arrangements.

Administrative

• Manage and update company assets (project equipment, vehicles, and office facilities) including license renewals.
• Maintain and oversee tenancy agreements and related documentation.
• Ensure the office environment is clean, organised, and conducive for work.
• Prepare and compile tender documentation and submissions.
• Monitor, receive, and respond to company emails with internal and external stakeholders.
• Ensure proper filing and archiving of documents (physical and digital).
• Handle monthly billing and payments including but not limited to:
• Electricity and water bills
• Office stationery and supplies
• Other vendor payments as required
• Ensure payments are processed accurately and on time.

Requirements

• Minimum 3 year experience in HR & administration or related role.
• Knowledge of Malaysian labour regulations and HR best practices.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and able to multitask efficiently.
• Deep understanding in Malaysian labour laws (EPF, SOCSO, EIS & PCB)
• Strong communication and interpersonal skills, able to work with employees at all levels.
• Highly organised, detail-oriented, and responsible in handling confidential information.
• Positive attitude, proactive mindset, and the ability to work independently in a fast-paced startup environment.
• Bachelor’s Degree in Human Resources / Business Administration or equivalent is preferred.