Job Summary:

The Executive Assistant (EA) provides high-level administrative support to the [CEO/Executive Name], ensuring efficient operation of the executive’s office. The EA handles a wide range of administrative and executive support tasks, works independently with minimal supervision, and is well-organized, flexible, and able to maintain a high level of professionalism and confidentiality.

• Manage and maintain the executive’s schedule, including appointments, meetings, and travel.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients and stakeholders.
• Prepare internal and external documents for team members and industry partners.
• Draft reports, memos, letters, and other documents.
• Organize and prepare for meetings, including gathering documents and attending to logistics.
• Make travel arrangements and itineraries, including accommodations, transportation, and meetings.
• Maintain an organized filing system of paper and electronic documents.
• Assist with special projects and other duties as assigned.
• Handle sensitive information with discretion and maintain confidentiality.
• Liaise with other staff and departments to ensure efficient communication and workflow.

• Bachelor's degree in Business Administration or related field (preferred).
• Proven experience as an executive assistant or in a similar role.
• Strong organizational, project management, and problem-solving skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and under pressure, and manage multiple priorities.
• High level of discretion and confidentiality.