Duties and Responsibilities – Accountant

Overall Responsibility

• Monitor daily branch sales, including cash and check collections, expenses, and cash/check flow of sales centers.
• Prepare monthly accounting reports such as income statements, cash and check flow, bank reconciliation, and accounts receivable.

Daily Report Checking

• Daily production reports
• Daily charge sales
• Daily cash sales and collections (delivery and office sales)
• Daily inventory reports

Inventory Monitoring

• Daily inventory
• Monthly warehouse inventory

Petty Cash Monitoring

• Conduct monthly monitoring of petty cash fund and extra cashier fund.

Disbursement and Expense Control

• Counter-check and encode expense disbursements.
• Substantiate financial transactions by auditing supporting documents.

Cash and Check Collection

• Monitor daily cash and check collections.
• Counter-check cash and check flow of sales centers.

Payroll and Cash Advances

• Counter-check payroll computations and cash advances.

Monthly Financial Reports Preparation

• Income Statement
• Cash and Check Flow
• Bank Reconciliation

Accounts Receivable Monitoring

• Check aging of accounts receivable.
• Coordinate delayed receivables with the Credit and Collection Officer.
• Counter-check accounts receivable and cylinder confirmations with the Cylinder Controller.

Sales and Operational Reports

• Check monthly cylinder reports.
• Monitor post-dated check collections.
• Review IAPC hauling expenses.
• Check customer rebates.

Audit of Sales Centers (Branches without Accounting Assistant)

• Inventory of full and empty cylinders
• Sales
• Collections
• Expenses
• Receivables
• Loaned cylinders

Payables and Tax Compliance

• Process payables, including:
• Monthly and quarterly VAT (for branches that are separate entities from IAPC)
• Quarterly corporate tax
• Expanded withholding tax
• BIR annual registration fee
• Annual income tax return
• SSS, PhilHealth, and Pag-IBIG contributions

Government and Regulatory Compliance

• Secure and coordinate real property tax payments and business permit renewals.

Invoice and Printing Coordination

• Prepare Authority to Print (ATP) and coordinate invoice printing with the accredited printing press.

Accounting Controls and Reconciliation

• Maintain accounting controls by preparing and recommending policies and procedures.
• Reconcile financial discrepancies by collecting and analyzing account information.

Petty Cash Custodianship

• Act as petty cash custodian for branches without an Accounting Assistant.

Bank Transactions

• Prepare and deposit daily sales to the bank.