• An accounting clerk is responsible for providing support to the accounting department by performing daily accounting tasks, ensuring accurate financial record-keeping, and assisting with the preparation of financial reports. The role requires attention to detail, good organizational skills, and the ability to handle confidential information.

Responsibilities

Data entry and record keeping

• Encode daily financial transactions into the accounting system
• Maintain accurate and updated ledgers, journals, and financial records
• Check and verify source documents (invoices, receipts, vouchers)

Accounts payable (AP)

• Process supplier invoices and verify accuracy
• Prepare payments and check disbursements
• Monitor due dates and maintain AP aging reports

Accounts receivable (AR)

• Prepare and send invoices or billing statements
• Record collections and monitor outstanding receivables
• Follow up on overdue accounts when needed

Bank and cash handling

• Assist with daily cash monitoring
• Prepare bank deposit slips
• Reconcile bank statements with company records

Payroll support (if applicable)

• Assist in collecting and encoding timesheets
• Prepare payroll-related documents or reports
• Maintain employee payroll files

Financial reporting support

• Assist with monthly, quarterly, and annual closing activities
• Prepare basic reports such as expense summaries and financial trackers
• Provide administrative support to accountants and supervisors

Compliance and documentation

• Maintain organized filing of accounting documents
• Ensure all financial transactions follow company policies
• Assist during audits by providing required documents

Other administrative tasks

• Answer accounting-related inquiries
• Assist in inventory counts or related reconciliation
• Perform other tasks assigned by the accounting supervisor or manager