Position: Accounts Payable Verification & Disbursement Preparation Officer

Location: Kalayaan Ave. Poblacion, Makati

Scope of Role:

The Accounts Payable Verification & Disbursement Preparation Officer is responsible for ensuring the integrity of all accounts payable processes through proper document collection, verification of encoding, voucher preparation, and systematic filing. This role acts as a critical internal control point prior to disbursement and supports audit readiness through organized documentation.

Main Job Functions:

Collection of Billing Documents

• Collects utility bills, rental invoices, and other payable documents from branches and departments.
• Tracks and follows up on delayed or missing bill submissions to ensure timely processing.

Expense Encoding Audit & Verification

• Audits expenses encoded by accounting encoders for:
• Correct classification and subcategory
• Accurate descriptions and branch coding
• Proper accounting of payment mode and related fields
• Coordinates with encoders for any necessary corrections.
• Ensures all corrections are implemented before proceeding with voucher preparation.

Payment Voucher Preparation

• Prepares payment vouchers for validated and corrected payables.
• Ensures completeness of documentation including approvals and required attachments.
• Submits vouchers to the Accounting Manager for sign-off.
• Forwards approved vouchers to Treasury Officer for payment release.

Filing and Record Management

• Files hard copies of all approved payables and vouchers in a clear and traceable filing system.
• Maintains both chronological and categorical organization for document retrieval.
• Assists during audit reviews or internal document requests.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field.
• Proven experience in accounts payable or similar finance roles.
• Strong attention to detail and organizational skills.
• Good communication skills and ability to work independently.

Preferred Skills:

• Knowledge of financial regulations and compliance standards.
• Ability to work under pressure and meet deadlines.

Work Schedule:

Monday to Friday

What We Offer:

• Performance Bonus
• Paid Overtime
• 13th Month Pay
• Free Snacks & Drinks
• Employee Discount
• Salary Increase Based on Performance and upon passing evaluation