The Accounts Receivable staff is responsible for managing and monitoring incoming payments, processing collections, and maintaining accurate customer billing records. The role includes preparing invoices, following up collections, reconciling accounts, and ensuring all receivables are properly recorded. The AR staff coordinates with clients regarding payment concerns and works closely with the accounting team to support accurate financial reporting.

Responsibilities

• Prepare and issue invoices, billing statements, and collection notices

• Monitor accounts receivable aging and follow up overdue accounts

• Process and record customer payments (cash, checks, online transfers)

• Reconcile customer accounts and resolve discrepancies

• Maintain updated client ledger and ensure accurate posting of receipts

• Communicate with clients regarding billing concerns, payment schedules, and outstanding balances

• Prepare daily, weekly, and monthly AR reports

• Assist in month-end closing and revenue reconciliation

• Verify supporting documents before posting payments

• Coordinate with the sales, operations, and finance teams regarding client accounts

• Ensure proper filing and safekeeping of AR documents

• Support internal and external audits by providing necessary documents

Job Requirements

• Bachelor’s degree in Accountancy, Accounting Technology, Financial Management, or related business course

• Experience in Accounts Receivable or general accounting is an advantage

• Knowledge in invoicing, collection procedures, and posting receipts

• Familiarity with accounting systems/software (SAP, QuickBooks, Xero) is a plus

• Strong analytical and numerical skills

• Good communication skills, especially for client follow-ups

• Highly organized and detail-oriented

• Ability to work under pressure and meet collection targets or deadlines

• Trustworthy and able to handle confidential financial information