Administrative Assistant & Finance

Position Overview:

The Administrative Assistant & Finance role supports daily office operations while assisting in basic financial activities. This position ensures smooth workflow in the office, provides organized administrative support, and helps maintain accurate financial records. The ideal candidate is detail-oriented, reliable, proactive, and comfortable working in a fast-paced environment.

KEY RESPONSIBILITIES

Administrative Duties

• Manage daily office operations and maintain a clean, organized work environment.
• Handle incoming calls, emails, and messages; respond or route them to the appropriate person.
• Schedule meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and communication materials as needed.
• Maintain and update company documents, files, and databases.
• Assist in procurement of office supplies and monitor inventory levels.
• Coordinate with suppliers, clients, and internal departments for various administrative tasks.
• Support management and staff in day-to-day operational needs.

Finance-Related Duties

• Assist in encoding financial data into accounting systems.
• Prepare and monitor invoices, receipts, and payment vouchers.
• Track expenses, reimbursements, and petty cash.
• Coordinate with suppliers regarding billing concerns and payment schedules.
• Help prepare basic financial reports such as expense summaries and cash flow updates.
• Maintain accurate financial filing and documentation for auditing purposes.
• Work closely with the Finance Officer or Accountant for month-end closing tasks.

REQUIREMENTS / QUALIFICATIONS

• Bachelor’s degree in Business Administration, Accounting, Finance, or any related field.
• With experience in administrative or finance-related roles (preferred but not required).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Basic knowledge in MS Office (Word, Excel, PowerPoint) or Google Workspace.
• Familiarity with accounting systems or bookkeeping tools is an advantage.
• High level of accuracy and attention to detail.
• Trustworthy, discreet, and capable of handling confidential information.
• Ability to work independently and as part of a team.
• Professional, courteous, and proactive attitude.

WHAT MAKES A GOOD FIT FOR THIS ROLE?

You’re a strong candidate if you:

• Enjoy organizing tasks and keeping things efficient.
• Can manage time well and stay calm under pressure.
• Have a natural attention to detail (especially with numbers).
• Are comfortable handling both admin and finance tasks.
• Are willing to learn, improve processes, and support overall business operations.