Position Title: Administration Officer

Reports To: Chief HR and Administration Officer

Department: HR and Administration

Employment Type: Full-Time

Location: Legazpi City, Albay

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Position Overview:

The Administration Officer is responsible for ensuring the smooth and efficient functioning of the office by performing a variety of administrative, clerical, and organizational tasks. This role supports management and staff by coordinating office operations, maintaining records, and facilitating communication within the organization.

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Key Responsibilities:

1. Administrative Support:

Manage daily office operations, including scheduling, correspondence, and file management.

Assist in drafting and proofreading documents, reports, and presentations.

Coordinate meetings, appointments, and events, including preparing meeting agendas and minutes.

1. Record-Keeping:

Maintain accurate records, databases, and filing systems (digital and physical).

Ensure the confidentiality and security of sensitive information.

1. Communication:

Act as the point of contact for internal and external inquiries.

Communicate effectively with stakeholders, including suppliers, clients, and team members.

1. Procurement and Inventory Management:

Monitor office supplies and place orders as needed to ensure availability.

Liaise with vendors and service providers for office needs and maintenance.

1. Compliance and Policy Adherence:

Ensure adherence to company policies and procedures.

Support compliance with legal and regulatory requirements.

1. Team Support:

Assist team members with administrative tasks to optimize workflow.

Provide training to new hires on administrative processes and tools.

Education:

Bachelor’s degree in Business Administration, Management, or a related field (preferred).

Experience:

Previous experience in an administrative or office support role (minimum 2 years preferred).

Skills:

Strong organizational and time-management skills.

Excellent written and verbal communication.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Attention to detail and problem-solving abilities.

Ability to handle multiple tasks and prioritize effectively.

Personal Attributes:

Professional demeanor and a positive attitude.

Adaptability and the ability to work independently or as part of a team.

Commitment to confidentiality and integrity.