Purpose of the Position

• Responsible for supporting Fleet Management of BOC & Elgas AU – Light Vehicles Category.

Specific Duties and Responsibilities

• Manage and support requirements for Light vehicles on leased operation scheme consisting of around 500-600 units and assist in facilitating renewal registration of some company owned heavy vehicles across Australia.

• Place orders for new or replacement vehicles and accessories in accordance with Vehicle Policy.

• Coordinate vehicle deliveries nationally with Dealership and leasing companies.

• Thorough understanding of Operating Lease, monitor and manage over/under utilized vehicles and recommend rotation to minimize costs.

• Facilitates issuance of E-Tag and Fuel Cards, settlement of Toll and Infringement Notices.

• Vehicle Maintenance compliance to maintain safety and roadworthiness of the fleet.

• Purchase Order Management, invoice processing and cost allocation to cost centers.

• Proactive reporting to internal stakeholders specific to fleet and leasing.

• Ad-hoc administration supporting Sourcing Manager.

• Liaise with and support offshore processing team with all operational matters.

• Liaising with key suppliers and internal stakeholders via mailbox management.

Required Qualification / Experience

• Candidate must possess at least a Bachelor's/College Degree.

• With 1-2 years of experience in administrative, clerical, or office support role.

• Experience in a fleet management or leasing environment with proficient understanding of the fleet industry is mandatory.

• Proficient in using MS Office Applications (Word, Excel & PPT), SRM & SAP knowledge, Basic Accounting and reconciliation skills

• With experience in interacting with offshore stakeholders is an advantage.

• Proficient in using MS Office Applications (Word, Excel and Power Point).

• Good analytical and problem-solving skills.

• Excellent written and verbal communication skills.

• Highly competent in administrative tasks, attention to details and great organisation skills.