Position Overview

The Admin Associate provides essential administrative and clerical support to ensure smooth daily operations. This role involves managing office tasks, coordinating schedules, handling documentation, and assisting in communication across departments. The Admin Associate plays a key role in maintaining efficiency and supporting both management and staff.

Key Responsibilities

• Administrative Support
• Manage correspondence (emails, phone calls, memos).
• Prepare, edit, and format documents, reports, and presentations.
• Maintain filing systems (digital and physical).
• Office Coordination
• Schedule and organize meetings, appointments, and travel arrangements.
• Assist in procurement of office supplies and monitor inventory.
• Coordinate with vendors and service providers.
• Data & Records Management
• Maintain accurate records of office expenses and transactions.
• Support HR in maintaining employee records and onboarding documentation.
• Ensure confidentiality and compliance with company policies.
• Operational Support
• Assist in organizing company events and employee activities.
• Provide logistical support for trainings, workshops, and conferences.
• Support other departments with ad hoc administrative tasks.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication skills (written and verbal).
• Ability to work independently and collaboratively in a team environment.

Competencies

• Attention to detail and accuracy.
• Time management and prioritization.
• Professionalism and discretion.
• Problem-solving and adaptability.