Responsibilities

• Maintain and organize physical and digital filing systems, ensuring all documents are easily accessible and up-to-date.
• Draft letters, memos, and reports. Input data accurately into company databases and spreadsheets.
• Handle incoming and outgoing mail, answer and redirect phone calls, and respond to general email inquiries professionally.
• Monitor and replenish office supplies. Coordinate the maintenance of office equipment (printers, copiers, etc.) and liaise with external vendors when necessary.
• Assist in scheduling meetings, preparing meeting rooms, and taking minutes or notes when required.
• Greet visitors and clients, ensuring they are directed to the correct person or department.
• Assist with basic bookkeeping tasks, such as tracking expenses, processing invoices, or handling petty cash.

Job Requirements

• High school diploma or GED required; an Associate’s or Bachelor's degree in Business Administration or a related field is a plus.
• Competence in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with basic office machinery (scanners, photocopiers, multi-line phones).
• Familiarity with Google Workspace (Docs, Sheets, Drive).