Job Qualifications

• Graduate of Maritime Studies, HR Management, or related field.
• Minimum of 2 years’ experience in crewing operations (domestic or international shipping).
• Knowledge of MLC 2006, STCW, ISM Code, MARINA regulations, and ISO 9001/45001 Standards.
• Strong organizational, interpersonal, and documentation skills.
• Proficient in MS Office applications and HR/crewing management systems.

Duties and Responsibilities

1. Crew Planning & Manning

• Develop and maintain crew rotation schedules in line with STCW and safe manning requirements.
• Ensure smooth and compliant execution of crew changes (on-signers and off-signers) in accordance with company policies.

2. Recruitment & Selection of Shipboard Crew

• Act as the primary contact for recruiting shipboard staff and engaging potential candidates.
• Review and update job postings for Deck and Engine Officers across multiple platforms.
• Establish and maintain hiring standards and qualifications in compliance with maritime regulations and company needs.
• Conduct outreach and advertising through networking and online/offline channels.
• Verify licenses, certificates, and sea service records via MARINA and other regulatory agencies.

3. Pre-Departure Orientation Seminar (PDOS)

• Schedule and conduct PDOS for all newly hired crew, ensuring understanding of company policies, safety protocols, and operational expectations.

4. Initial Screening & Shortlisting of Candidates

• Conduct initial screenings through interviews, background checks, testing, and document validation.
• Present shortlisted candidates to management for final selection.

5. Orientation on Crew Benefits & Compliance

• Provide orientation sessions to ensure crew members understand their benefits, entitlements, and company policies.
• Update and communicate any changes to benefits packages or regulatory requirements.

6. Crew Management

• Monitor crew motivation, performance, and compliance with company and statutory requirements.
• Track crew changes and maintain updated crew lists for salary computation and contractual compliance.
• Review and monitor crew contracts, license validity, and certification renewal schedules.

7. Endorsement & Pre-Employment Coordination

• Endorse qualified candidates for assessment and pre-employment interviews with the OM.
• Prepare medical referral letters and coordinate pre-employment medical examinations with accredited clinics.

8. Crew Records & Documentation

• Coordinate with payroll in charge on payroll, remittances, and final pay.
• Maintain accurate and updated crew 201 files and applicant records.
• Conduct periodic audits of crew records to ensure readiness for compliance checks and inspections.

9. Recruitment Networks & Advertising

• Source qualified seafarers through networking, advertisements, job fairs, and online platforms.
• Build and sustain a steady pool of qualified candidates to meet operational demands.

10. Setting Hiring Standards

• Review and update hiring standards and qualifications for shipboard personnel in line with evolving regulations and company requirements.

11. Reports & Documentation

• Prepare, maintain, and submit the following reports on schedule:
• Recruitment Status Report
• Candidate Screening Report
• PDOS Attendance Report
• Crew Concerns & Resolution Report
• Crew Management Report
• Endorsement & Assessment Report
• Medical Examination Report
• Crew Records Maintenance Report
• License & Certification Monitoring Report
• Hiring Standards Review Report
• Training & Development Report
• Compliance & Regulatory Reporting (MARINA, P&I, Petron, etc.)
• Crew Feedback & Satisfaction Report
• Weekly Accomplishment Report

12. Compliance

• Ensure full compliance with MARINA inspections, ISM Code, MLC 2006, STCW, and accreditation requirements of P&I Clubs, Petron, and other stakeholders.