1. Daily Transaction Review: Monitor and review daily sales and transaction reports received from retail stores, focusing specifically on items subject to active brand promotions.

2. Data Accuracy Check: Verify that the promotional discounts, mechanics, and quantities sold align with the approved brand promotion guidelines and the inventory allocated from the warehouse.

3. Identify Discrepancies: Promptly identify and report any inconsistencies, unauthorized usage of promotion codes, or significant variances between reported sales and expected promotional outcomes.

4. Proof Solicitation: Proactively coordinate with store personnel (Store Managers, Cashiers, etc.) to request and collect necessary proof of transaction documents (e.g., official receipts, transaction summaries, photo evidence of promotional displays/mechanics).

5. Document Management: Establish and maintain an organized, secure, and accessible database or filing system for all collected proof of transaction documents.

6. Audit Preparation: Prepare and compile complete documentation packets required for internal and external audits related to brand promotions.

7. Compliance Reporting: Generate daily/weekly/monthly reports detailing the status of promotion compliance, highlighting successful transactions, and flagging areas of concern or non-compliance.

8.Communication: Act as the primary liaison between the warehouse team, the Brand/Marketing team, and store operations regarding transaction verification needs and document submission.

Qualifications

• Proven experience in a warehouse environment, inventory control, or a related administrative role is a plus.
• Familiarity with sales reporting systems, point-of-sale (POS) data, or basic accounting/reconciliation principles.
• Excellent organizational skills with a keen attention to detail.
• Proficient in using Microsoft Office Suite (Excel, Word) for data compilation and reporting.
• Strong communication and interpersonal skills, with the ability to coordinate effectively with internal and external parties.