The Site Document Controller is responsible for managing, organizing, and maintaining all project documentation at the site level. This role ensures that documents are accurate, properly stored, and easily accessible in accordance with company standards and ISO requirements. The position also serves as a liaison between the site team, head office, clients, and subcontractors for document-related coordination.

Key Responsibilities:

Document Control & Management

• Maintain and update all project documents, including drawings, correspondence, reports, permits, material submittals, method statements, and transmittals.
• Ensure proper document numbering, filing, archiving, and retrieval systems are followed according to company procedures and ISO standards.
• Control the flow of documents between the site team, consultants, clients, and subcontractors.
• Ensure only the latest approved revisions of documents are distributed and used on site.
• Track document status, revisions, and submission deadlines.

ISO Compliance

• Ensure all documentation procedures comply with ISO 9001 standards.
• Support audits by preparing required files and ensuring proper documentation practices.
• Assist in maintaining quality records and implementing continuous improvement initiatives.
• Monitor adherence to document control policies and report non-conformities.

Liaison & Coordination

• Directly reports to ISO Documentation Officer
• Coordinate with project managers, engineers, consultants, and contractors to collect, distribute, and follow up on documents.
• Support the site team by providing timely document updates and ensuring smooth communication flow.

Administrative & Site Support

• Prepare reports, logs, and documentation summaries as required.
• Assist in organizing meetings, preparing minutes, and ensuring related documentation is properly filed.
• Support general administrative tasks within the project site when necessary.

Qualifications:

• Bachelor’s degree or relevant technical/administrative background.
• Proven experience as a Document Controller, preferably in construction or engineering projects.
• Strong understanding of document control systems and ISO 9001 requirements.
• Proficient in MS Office, PDF tools, and document control software
• Strong organization, communication, and coordination skills.
• Detail-oriented with the ability to manage multiple tasks and deadlines.