Key Responsibilities

• Maintain, scan, and record files
• Manage documentation flow: prepare, process, and collate documents and reports for signature
• Communicate clearly and professionally with internal team members
• Control access to confidential information and coordinate with department heads to ensure compliance with document management procedures and retention periods
• Conduct regular review and inventory of physical and electronic files, ensuring they are organized and accessible
• Coordinate any issues or concerns that may arise with document management
• Perform general office clerk duties and errands as assigned

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or any related field
• Experience as an Office Assistant, Document Controller, or in a related field
• 1–3 years of experience in administrative or clerical roles
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Computer literate
• Warm personality with effective communication skills
• High attention to detail with excellent organization skills
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Self-motivated, dependable, and able to work independently as well as collaboratively