Duties and Responsibilities but not limited to:

• To draft and review correspondences.

• To manage the filing and data retrieval system.

• To attend and take minutes of meeting.

• To schedule and arrange meetings and appointments.

• To manage travel, hotels and flight bookings.

• To attend to any necessary activities as required from time to time.

• Provide strong secretarial support to the CEO to manage their workload and activities

• Drafting and preparing reports, presentations, letters, and other documents

• Coordinate and maintain the electronic calendar of the CEO, including organizing of all appointments,

meetings, travel arrangements, attendance at conferences and seminars

• Organize and facilitate staff meetings, workshops and Board meetings

• Maintain electronic and hard copy filing systems using designate protocols, and ensuring timely

retrieval of documents

• Distribute papers from the CEO’s office and maintain a follow up system as required

• Manage correspondence and write responses on behalf of the CEO when required

• Liaise with internal and external stakeholders on behalf of the CEO

• Support the CEO’s attendance and participate in a range of external meets through filing and timely

provision of minutes, agendas, supporting documents

• Undertake project work as required

Qualifications:

• At least Bachelor’s/College Degree in any field

• With at least two (2) years of relevant experience

• Strong communication skills (e.g. written, verbal, phone)

• Effective time management and organization skills