The Executive Assistant (EA) will provide high-level administrative, operational, and strategic support to the Managing Partner/Director. The EA ensures smooth day-to-day operations by managing schedules, handling communications, coordinating projects, and supporting decision-making. This role requires excellent organizational skills, discretion, adaptability, and the ability to anticipate the executive’s needs across multiple businesses.

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Key Responsibilities

Administrative & Organizational Support

• Manage executive’s calendar, appointments, meetings, and travel arrangements.

• Screen, prioritize, and respond to emails, calls, and messages on behalf of the executive.

• Draft, review, and organize correspondence, reports, contracts, and presentations.

• Maintain digital and physical filing systems, ensuring accessibility and confidentiality.

Business & Project Support

• Assist in overseeing projects across multiple ventures (restaurant operations, real estate, marketing, events, etc.).

• Prepare reports, research, proposals, and presentations as required.

• Track deadlines, deliverables, and KPIs to ensure smooth project execution.

• Liaise with internal teams, business partners, and external stakeholders.

Operations & Coordination

• Handle day-to-day operational tasks such as expense tracking, vendor coordination, and basic HR/admin tasks.

• Assist in managing staff schedules, communications, and reports.

• Support marketing and brand initiatives (social media coordination, content scheduling, supplier communications).

Personal Assistance

• Provide occasional personal support (errands, reservations, reminders) to allow the executive to focus on strategic priorities.

• Anticipate needs and proactively resolve issues before they escalate.

• Experience in hospitality, F&B, real estate, or creative industries is a plus.

Skills & Competencies

• Strong organizational and time-management skills; able to juggle multiple priorities.

• Excellent written and verbal communication (English and Filipino).

• Tech-savvy: proficient in Google Workspace (Docs, Sheets, Drive, Calendar), Microsoft Office, and project management tools (e.g., Notion, Trello, Asana).

• Social media management and basic design skills (Canva, CapCut) are an advantage.

• Analytical and resourceful; able to research and prepare reports independently.

• Discreet, trustworthy, and professional with sensitive information.

Personal Attributes

• Highly adaptable and proactive; able to work in a fast-paced, entrepreneurial environment.

• Detail-oriented, reliable, and takes ownership of tasks.

• Strong interpersonal skills and ability to work with different types of people.

• Flexible availability; occasional evening or weekend work may be required.

• Experience in hospitality, F&B, real estate, or creative industries is a plus.

Skills & Competencies

• Strong organizational and time-management skills; able to juggle multiple priorities.

• Excellent written and verbal communication (English and Filipino).

• Tech-savvy: proficient in Google Workspace (Docs, Sheets, Drive, Calendar), Microsoft Office, and project management tools (e.g., Notion, Trello, Asana).

• Social media management and basic design skills (Canva, CapCut) are an advantage.

• Analytical and resourceful; able to research and prepare reports independently.

• Discreet, trustworthy, and professional with sensitive information.

Personal Attributes

• Highly adaptable and proactive; able to work in a fast-paced, entrepreneurial environment.

• Detail-oriented, reliable, and takes ownership of tasks.

• Strong interpersonal skills and ability to work with different types of people.

• Flexible availability; occasional evening or weekend work may be required.