Executive Secretary

J' Diamond Car Rental Services Inc.

RM1.4-1.7K[Bulanan]
Di lokasi - Paranaque<1 Thn PengalamanSarjana MudaSepenuh-masa
Kongsi

Keterangan Kerja

Manfaat

  • Pengiktirafan dan Ganjaran Pekerja

    Program Pengiktirafan Pekerja

  • Faedah Mandat Kerajaan

    Gaji Bulan ke-13, Pinjaman Pekerja, Dana Pag-Ibig, Cuti Berbayar, Philhealth, SSS/GSIS

  • Pembangunan Profesional

    Latihan Pekerjaan, Pembangunan Profesional

  • Cuti & Pelepasan

    Cuti Hari Jadi, Cuti Sakit, Curi Percutian

Baca Lebih Lanjut

Responsibilities:

  • Executive Administrative Support
  • Manage and maintain the CEO’s calendar, including scheduling appointments, meetings, and travel.
  • Prioritize and handle all incoming and outgoing communications (emails, calls, correspondence) on behalf of the CEO.
  • Organize and prepare materials for meetings, presentations, and conferences.
  • Draft, proofread, and edit letters, reports, memoranda, and other documents for the CEO.
  • Maintain and organize physical and digital filing systems for executive documents and records.
  • Communication and Coordination
  • Serve as the first point of contact for individuals seeking to communicate with the CEO.
  • Coordinate with internal departments, clients, suppliers, and business partners as directed by the CEO.
  • Relay directives, instructions, and assignments from the CEO to appropriate parties and follow up on progress.
  • Handle confidential information with integrity and ensure its security at all times.
  • Meeting Management
  • Schedule, coordinate, and prepare agendas for executive and board meetings.
  • Record, transcribe, and distribute minutes of meetings as required.
  • Track and follow up on action items and deadlines discussed in meetings.
  • Travel and Event Planning
  • Arrange complex travel itineraries, accommodations, and transportation for the CEO.
  • Plan and coordinate company events, business luncheons, and client meetings as needed.
  • Prepare detailed travel reports and expense documentation for reimbursements.
  • Project Assistance and Research
  • Assist the CEO with special projects, reports, presentations, and initiatives as assigned.
  • Conduct basic research, data gathering, and report summarization to aid decision making.
  • Track project deadlines and coordinate inputs from multiple departments to ensure timely delivery.
  • Office and Executive Affairs Management
  • Maintain inventory and request office supplies and equipment for the executive office.
  • Ensure the executive office environment is organized, professional, and ready to receive visitors.
  • Monitor and renew subscriptions, licenses, memberships, and company registrations related to executive activities.


Skills and Competencies:

  • Excellent written and verbal communication skills.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office productivity tools.
  • Strong organizational and time management skills.
  • High level of professionalism and discretion.
  • Ability to multitask and work independently with minimal supervision.
  • Keen attention to detail and accuracy.
  • Strong interpersonal skills and a proactive attitude.


Working Conditions:

  • Standard office hours, with occasional extended hours depending on workload or CEO requirements.
  • May be required to travel occasionally with or on behalf of the CEO.


Performance Indicators:

  • Timely and accurate management of the CEO’s calendar and communications.
  • Quality and completeness of documentation and reports.
  • Efficiency in handling tasks and meeting deadlines.
  • Level of professionalism and confidentiality maintained.
  • CEO satisfaction and smooth office operations.


Preview

RYAN VARRON

HR ManagerJ' Diamond Car Rental Services Inc.

Balas Hari Ini 0 Kali

Tempat Bertugas

#136-A SAUDI ARABIA STREET, Better Living Subdivision, 175 Doña Soledad Ave, Paranaque City, 1711 Metro Manila, Philippines

Disiarkan pada 13 December 2025

J' Diamond Car Rental Services Inc.

Tidak Memerlukan Pembiayaan

51-100 Pekerja

Pengangkutan & Logistik

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J' DIAMOND CAR RENTAL

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