Responsibilities:

• Finance and Expense Management
• Prepare, record, and summarize all business expenses (utilities, supplies, payroll support, etc.)
• Maintain and update the expense tracker with accurate categorization (e.g., Personnel, Admin, Operations)
• Process disbursements and reimbursements with supporting documents
• Monitor accounts payable and receivable, and maintain records of staff advances and liquidations
• Prepare and submit weekly and monthly expense reports to the Finance Manager

Recording of Expenses

• Ensure all expenses are encoded daily in the official tracker (Excel or Google Sheets)
• Include complete details: date, payee, amount, category, payment method, VAT, and status (Paid/Unpaid)
• Attach scanned or photographed receipts and ensure traceability of every transaction
• Flag discrepancies, duplicates, or incomplete documents for review

Petty Cash Management

• Issue and monitor petty cash vouchers for small or urgent expenses
• Record all petty cash disbursements in the petty cash logbook and tracker
• Ensure that each voucher has a complete set of receipts and is approved before reimbursement
• Prepare replenishment reports and reconcile petty cash weekly with actual cash on hand

Administrative Support

• Handle procurement of supplies and maintain updated inventory logs
• File and organize financial and administrative documents (POs, ORs, billing statements, permits, contracts)
• Assist in permit renewals, insurance filings, and compliance documentation
• Coordinate with vendors and suppliers for payment processing and follow-ups
• Compliance and Coordination
• Support government filings and contributions (SSS, Pag-IBIG, PhilHealth)
• Ensure audit-ready documentation and participate in internal audit preparations
• Liaise with external accountants, service providers, and auditors when needed
• Reports To: Finance and Admin Manager
• Work Location: On-Site – Makati / Manila
• Work Schedule: Sunday to Friday, 9:00 AM – 9:00 PM
• Employment Type: Full-Time

Qualifications:

• Bachelor’s degree in Accountancy, Financial Management, or Business Administration
• Minimum 3 years of experience in a finance and admin support role
• Strong knowledge of PH statutory contributions and basic accounting
• Proficient in Google Sheets / Excel; familiarity with Xero or QuickBooks is an advantage
• Organized, detail-oriented, and comfortable with extended hours when needed