The HR Administrative Operations Associate supports the HR Department in daily operations across recruitment, employee relations, documentation, and general administration. The role helps ensure smooth HR processes and contributes to a positive employee experience and efficient office operations.

DUTIES AND RESPONSIBILITIES

Recruitment & Talent Acquisition

• Assist in sourcing, screening, and conducting initial interviews for assigned roles.
• Coordinate interview schedules, candidate communication, and follow-ups.
• Post job ads, monitor applicant flow, and identify basic hiring bottlenecks.
• Support report preparation, tracker updates, and ATS monitoring for senior HR review.
• Maintain partnerships with schools, job boards, and talent providers.
• Assist in coordinating and documenting internship program activities.

HR Operations & Employee Support

• Support basic employee relations tasks, including documentation and concern tracking.
• Assist in onboarding sessions, engagement activities, and employee events.
• Help monitor attendance, leaves, and employee records for accuracy.
• Prepare forms, announcements, and documentation to support policy implementation.

Office Administration

• Provide administrative support such as filing, record management, and supply coordination.
• Help maintain an organized and efficient office environment.

HR Projects & Process Support

• Assist in small HR initiatives assigned by the HR Supervisor/Manager (e.g., surveys, process updates, policy drafts).
• Support the preparation of presentations, reports, and project materials.
• Coordinate with other departments to facilitate HR-related processes.

JOB REQUIREMENTS

• Bachelor’s degree in Business, HR, Psychology, or related fields.
• 1–3 years of experience in HR or Talent Acquisition; experience in fast-paced or startup environments is an advantage.
• Basic knowledge of recruitment processes, HR documentation, and employee support.
• Strong communication skills, attention to detail, and willingness to learn.
• Organized, proactive, and able to work with multiple stakeholders.
• Comfortable working in dynamic and evolving environments.