Job Brief:

The Logistics & Administrative Associate is responsible for managing the end-to-end logistics operations while performing key administrative tasks to ensure smooth, efficient, and accurate business processes.

Shift Schedule:

Night Shift – 8:00 PM to 5:00 AM, Monday to Saturday

Key Responsibilities:

Logistics Responsibilities:

• Coordinate and monitor daily transportation and delivery schedules.
• Ensure proper documentation of shipments, including dispatch notes, and delivery receipts.
• Track vehicle movements, cargo status, and coordinate with drivers and warehouse personnel.
• Support warehouse operations.
• Assist in resolving logistical issues, delays, or discrepancies promptly.

Administrative Responsibilities:

• Maintain and organize records, reports, and databases related to logistics operations.
• Prepare and process internal and external correspondence, invoices, and reports.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Serve as a point of contact for internal teams and external clients regarding operational and administrative matters.

Qualifications:

• Bachelor’s degree in Logistics, Supply Chain, Business Administration, or related field preferred.
• Proven experience in logistics, operations, or administrative roles.
• Strong organizational, multitasking, and time management skills.
• Proficient in Microsoft Office Suite and logistics software/systems.
• Excellent communication and problem-solving abilities.
• Detail-oriented, proactive, and able to work independently.

Key Competencies:

• Ability to manage multiple responsibilities effectively.
• Strong interpersonal skills to coordinate with internal and external stakeholders.
• Accuracy in documentation and reporting.
• Initiative to improve processes and solve operational challenges.