Job Summary:

The Purchasing Officer is responsible for sourcing, negotiating, and procuring goods and services required by the company. This role ensures that materials, equipment, and supplies are purchased at the best possible price, quality, and delivery terms while maintaining good supplier relationships and complying with company policies.

Key Responsibilities:

• Source and evaluate suppliers based on price, quality, delivery time, and service.
• Request, review, and compare price quotations.
• Negotiate contracts, terms, and pricing with vendors.
• Issue purchase orders and follow up on deliveries to ensure timeliness.
• Coordinate with internal departments to identify purchasing needs.
• Maintain accurate purchasing records, supplier databases, and price lists.
• Monitor inventory levels and reorder supplies as needed.
• Resolve issues related to delivery delays, defective items, or pricing discrepancies.
• Ensure compliance with company procurement policies and procedures.
• Prepare and submit purchasing reports to management.

Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field (preferred).
• Proven experience as a Purchasing Officer, Buyer, or in procurement.
• Strong negotiation, communication, and organizational skills.
• Proficient in MS Office and purchasing/inventory software.
• Knowledge of supply chain and market trends.
• Detail-oriented with strong problem-solving abilities.

Work Environment:

• Office-based with occasional supplier visits.
• Regular working hours, with flexibility for urgent procurement needs.

Reports To:

• Purchasing Manager / Operations Manager