An Assistant Purchasing is responsible for supporting the purchasing department in procuring goods and services required for the organization. They assist in identifying suppliers, obtaining quotes, and comparing prices to ensure cost-effective purchases while maintaining quality standards. The role involves preparing purchase orders, tracking deliveries, and coordinating with suppliers to ensure timely receipt of materials. An Assistant Purchasing also maintains accurate records of purchases, inventory levels, and supplier information, helping to monitor stock and prevent shortages or overstocking. They communicate with internal departments to understand purchasing needs, follow up on outstanding orders, and resolve issues such as delayed deliveries, discrepancies, or damaged goods. Accuracy, attention to detail, and adherence to company procurement policies are essential, as well as supporting the purchasing team in reporting, filing, and administrative tasks related to procurement operations.

Responsibilities

An Assistant Purchasing is responsible for supporting the procurement process by assisting with the sourcing and purchasing of goods and services needed by the organization. They coordinate with suppliers to obtain quotes, confirm orders, and ensure timely delivery of materials. The role involves maintaining accurate records of purchases, monitoring inventory levels, and updating procurement documentation to ensure compliance with company policies. The Assistant Purchasing communicates with internal departments to understand their purchasing requirements and provides updates on order status or delays. They assist in resolving any issues related to suppliers, deliveries, or product quality and help the purchasing team in preparing reports, tracking expenses, and maintaining vendor information. Overall, the Assistant Purchasing ensures that the procurement process runs smoothly, cost-effectively, and in accordance with organizational standards.

Job Requirements

Knowledge of purchasing procedures, inventory control, and basic financial principles is also important. Flexibility and a collaborative attitude are expected, as the role often involves working closely with the purchasing team and other departments.