Key Responsibilities:

1. Procurement and Documentation

• Source and procure vehicle parts, materials, and services required for company service vehicles.
• Prepare purchase requests, canvasses, and other procurement documents for approval.
• Maintain records of supplier quotations, purchase orders, and deliveries.
• Coordinate with the Accounting Department for payment processing and documentation of expenses.

2. Fleet Coordination and Dispatching

• Assign and dispatch company service vehicles and drivers based on daily operational requirements.
• Monitor vehicle usage, mileage, and fuel consumption.
• Maintain an updated logbook or database of vehicle movements and driver schedules.
• Ensure that vehicles are properly maintained and scheduled for servicing or repairs.

3. Administrative Support

• Prepare and submit periodic reports on vehicle utilization and procurement activities.
• Assist in the renewal of vehicle registrations, insurance, and related documentation.
• Ensure compliance with company policies and safety procedures.
• Support other administrative and logistical tasks as may be assigned.

Job Requirements

• Bachelor’s degree in Business Administration, Office Management, Logistics, or any related field.
• At least 1 year of experience in procurement, logistics, or fleet management (preferred).
• Knowledge of vehicle parts and maintenance procedures is an advantage.
• Proficient in MS Office (Word, Excel) and basic record-keeping.
• Strong organizational, communication, and multitasking skills.
• Must be reliable, proactive, and detail-oriented.