Job Summary:

Responsible for coordinating all purchasing activities to support US Military catering operations. This role ensures the accurate, timely, and cost-effective procurement of raw materials, supplies, and equipment while maintaining compliance with food safety and quality standards. The Purchase Coordinator works closely with the planning, logistics, and store teams to ensure operational readiness for mission-driven catering events.

Key Responsibilities:

• Inventory Control: Monitor inventory levels of all catering-related items to prevent shortages or excess stock. Conduct regular checks and manage inventory systems to ensure accurate tracking.
• Ordering and Logistics: Place and follow up on orders with suppliers based on event schedules and forecasted operational needs.
• Coordinate closely with the planning team to ensure timely and accurate deliveries. Be flexible to purchase raw materials as required by operations.
• Quality Assurance: Inspect incoming deliveries to ensure products meet specified quality standards and quantity requirements.
• Address any discrepancies or quality issues with suppliers promptly.
• Documentation: Maintain accurate and organized records of all purchase orders, invoices, contracts, and supplier information.
• Collaborate with finance and logistics teams to align purchasing activities with operational and financial plans.
• Build and maintain strong relationships with reliable suppliers to support continuous operational efficiency.

Requirements:

• Proven experience in a purchasing or procurement role, preferably within the catering, hospitality, or food service industry.
• Strong understanding of food products, supply chains, and inventory management processes.
• Knowledge of food safety and storage standards, including HACCP and related protocols.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in English communication (both spoken and written).
• Willingness and ability to travel domestically and internationally for work assignments.
• High level of accountability, integrity, and attention to detail.
• Strong interpersonal and negotiation skills to effectively manage supplier relationships