Pay: ₱15,000 per month

As an Administrative Assistant at Outright Wholesale Consumer Goods Trading, you will play a crucial role in ensuring the smooth and efficient functioning of our office. You will be responsible for a variety of administrative tasks that will contribute to the overall success of our team and organization. This is a fantastic opportunity for a detail-oriented and proactive individual to thrive in a collaborative work environment.

Key Responsibilities:

• General Office Support:
• Answer and direct phone calls, taking messages when necessary.
• Greet and assist visitors to the office.
• Maintain a clean and organized office environment.
• Calendar Management:
• Schedule appointments, meetings, and conference calls for team members.
• Ensure that all appointments are accurately entered into the calendar system.
• Document Management:
• Assist in the creation, formatting, and proofreading of documents, reports, and presentations.
• Organize and maintain physical and digital files.
• Communication:
• Manage and respond to emails and correspondence on behalf of team members.
• Assist in drafting and editing internal and external communications.
• Travel Coordination:
• Arrange travel plans, including booking flights, accommodations, and transportation as needed.
• Prepare travel itineraries and necessary documentation.
• Expense Reporting:
• Track and manage expenses, ensuring accuracy and compliance with company policies.
• Prepare expense reports for team members.
• Meeting Support:
• Coordinate and prepare materials for meetings, including agendas and presentations.
• Take meeting minutes and distribute them to relevant parties.
• Vendor and Supplier Relations:
• Maintain relationships with vendors and suppliers.
• Assist in ordering office supplies and equipment.
• Special Projects:
• Assist with ad-hoc projects and tasks as assigned by management.

Qualifications:

• High school diploma or equivalent; additional education or certification is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Attention to detail and accuracy.
• Adaptability and the ability to work in a fast-paced environment.
• Positive attitude and a strong work ethic.

Job Type: Full-time

Benefits:

• Company events
• Paid training
• Schedule:
• 8 hour shift
• Supplemental Pay:
• 13th month salary
• Overtime pay

Ability to commute/relocate:

Pasig: Reliably commute or planning to relocate before starting work (Required)

Experience:

Administrative Assistant: 1 year (Preferred)

Language:

English (Preferred)