Summary

The Technical Assistant's responsibility is to provide technical information in order to address the specific need/requirement of the COO through analysis of information, offering a broad range of ideas and diverse perspectives, using a variety of approaches, techniques, strategies, resources and innovative thinking to find solutions to challenges and provide well documented assessments and reports. This position ensures that the COO’s directives, required information/data and updates on programs/initiatives are communicated accurately and in a timely manner with the COO’s direct reports and other executives, while maintaining confidentiality in sharing information.

Responsibilities

Coordination

• Works closely and coordinates with all direct reports of the COO.
• Communicates directly, and on behalf of the COO for program/initiative updates and other data/info needed from direct reports and other executives.
• Tracks the timelines of various projects to ensure that deadlines are met and goals accomplished.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the COO, including those of a sensitive or confidential nature. May recommend appropriate course of action, referral, or response.

Technical Assistance

• Works closely and effectively with the COO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the COO updated.
• Helps COO make consistent decisions by advising him with historical precedents.
• Assumes a proactive role in increasing the productivity, efficiency and organization of the Office of the COO by ensuring that his time is focused on accomplishing the organization's highest priorities.
• Attends meetings where the COO are present to record minutes and ensures deliverables are recorded and tracked.
• Conducts research and compiles necessary data.
• Prepares letters and presentation materials for the COO.

Administrative

• Manages calendar, appointments and meeting schedules.
• Recommends initiatives and projects that can be submitted to the DOE for undertaking in the beneficiary LGUs.
• Monitors incoming and outgoing correspondences ensuring that all documents are recorded/logged; ensures calls, messages and emails are relayed/forwarded to the COO.
• Maintains and safekeeps files, documents, reports and other official data/information.
• Ensures that all confidential files are kept in a secure location.
• Ensures administrative expenditures are within approved budget.

Others

• Conforms to the company’s Quality, Environmental, Occupational Health and Safety, Asset Management, Energy Management, Business Continuity Management System and Information Security Management Systems policies, standards, procedures, and guidelines based on ISO 9001, ISO 14001, ISO 45001, ISO 27001, ISO 55001, ISO 50001, and ISO 22301 Standards.
• Reports Environmental and Occupational Health and Safety events/incidents or potential events, or other security risks to the organization/committees-in-charge.
• Protects information assets from unauthorized access, disclosure, modification, destruction, or interference in accordance with ISMS policies
• Maintains availability, confidentiality, and integrity of documents
• Performs other related duties and responsibilities that may be assigned by the TL.

Qualifications

• Experience: At least 2 years experience in technical assistant work or related field
• Education Bachelor’s Degree in Business, Engineering or relevant field

About the Company

Who we are

AboitizPower is a major Philippine energy provider focused on building a balanced fleet of generation capacities. We also manage the second and third largest electric power distribution networks across the country, providing Filipinos energy they need to prosper.

What we do

We provide reliable and affordable electricity through responsible operations and investments while supporting the country's energy transition goals.

Our impact

We are proud to be among the Philippines' leading providers of energy and aim to continue paving the way toward a brighter, more sustainable future for everyone.

#POWERyourFuture with us Today!

Please refer to job description.