POSITION / ROLE SUMMARY

The Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast paced, multitasking environment often working with confidential and time sensitive material. At the Administrative level, you will work as part of a team of problem solvers, helping to solve complex business issues.

REPORTING

The position will be reporting to the Admin Services Manager.

Other responsibilities include

Support and assist with adoption of changes to firm technology, policies and procedures. Seek ongoing development of professional, digital, and technical acumen. Assist with other firm initiatives / business projects, or general administrative duties as required.

QUALIFICATION REQUIREMENTS

College graduate of any bachelor's degree preferably in business administration, management and/ or equivalent

Essential Requirements

• Minimum of 3 years of relevant experience in customer service, administration or have worked in a role with applicable transferable skills. Any previous experience working in a partnership or professional services firm would be an asset.

• Strong command of the English language, both written and verbal

• Must be amenable to work on a graveyard schedule and hybrid work setup

Preferred Experience / Skills

• Excellence in customer service, with a positive, proactive “can do” attitude.

• Strong interpersonal and excellent verbal and written communication skills.

• Proficient in Microsoft, Outlook Email, Outlook Calendar, and Teams.

• An interest in digital upskilling and staying up to date with technological trends.

• Attention to detail, discretion.

• Ability to handle multiple priorities and adapt to changing demands.

• Ability to work within tight deadlines and work well in a team environment.

Other capabilities

• Candidates require excellent judgment and strong problem-solving skills, including a proactive approach to working with internal staff/departments and clients at all levels while demonstrating flexibility.

• Candidates need to demonstrate an ability to work well both independently and in a team environment by creating a positive working atmosphere and supporting each other

to combine individual strengths to enhance team performance.