Duties and Responsibilities:

Recruitment & Hiring

• Assist in manpower requisition processing and job posting on various platforms
• Screen resumes and shortlist candidates based on hiring requirements
• Coordinate and schedule interviews with applicants and Branch Manager.
• Prepare hiring documents such as job offers, employment contracts, and pre-employment requirements checklist
• Assist in onboarding and orientation of newly hired employees
• Maintain recruitment trackers and hiring status report

Documentation & Records Management

• Maintain, update, and organize employee 201 files and personnel records
• Ensure completeness and proper filing of employment documents
• Prepare HR documents such as Certificates of Employment, clearances, memorandums, and notices
• Monitor submission and expiration of employee documents (IDs, medical, contracts, etc.)
• Ensure confidentiality and proper safekeeping of all HR records

Employee Relations

• Assist in handling employee concerns, inquiries, and basic HR-related issues
• Coordinate and document incidents, violations, and employee disciplinary cases
• Assist in the preparation of Notices to Explain (NTE), memos, and other administrative notices
• Support the implementation and communication of company policies and procedures
• Assist in organizing employee engagement activities, meetings, and company events

Reports & Administrative Support

• Prepare recruitment and HR-related reports and trackers
• Assist in audit preparation by ensuring HR files are complete and updated
• Perform other HR and administrative tasks as assigned

Qualifications:

• Graduate of Psychology, Human Resource Management, Business Administration, or any related course.
• With or without experience (fresh graduates are welcome to apply)
• Knowledge of basic HR functions is an advantage.
• Highly organized, detail-oriented, and able to handle confidential information.
• Good written and verbal communication skills.
• Proficient in MS Word and Excel.