The Operations Staff at Deus Enterprises Co. will play a crucial role in ensuring seamless coordination across key departments, including Purchasing, Sales, and Logistics, under the direction of the Operations team. This position is responsible for monitoring the entire purchase order process from start to finish, proactively identifying and addressing any potential issues to ensure smooth order fulfillment. Working closely with top management, the Operations Staff will take on essential tasks and responsibilities that support overall company efficiency and growth. Additionally, this role will focus on identifying areas for improvement, developing optimized systems, and overseeing company-wide operations to enhance productivity and organizational flow. This position reports directly to top management, providing a unique opportunity to contribute to strategic operational initiatives and drive company success.

JOB RESPONSIBILITIES:

• Monitor Purchase Orders: Oversee the end-to-end process of all purchase orders to ensure timely and problem-free fulfillment. Address any issues promptly to prevent delays and ensure customer satisfaction.
• Problem Resolution: Investigate and troubleshoot problematic purchase orders, which may include site visits or coordinating meetings with relevant officers and management. Propose potential solutions to resolve issues effectively and prevent recurrence.
• System and Process Improvement: Help identify and recommend new systems, processes, or forms that can enhance efficiency and productivity within the company. Work with department heads to implement improvements and optimize workflows. Must be experienced in Google Sheets and/or Excel to assist in creating new systems.
• Support Top Management: Provide administrative and operational support to top management, assisting with essential tasks and responsibilities. Execute special projects and assignments as directed by top management to contribute to the company’s growth and success.
• Compliance and Supervision of Reporting: Supervise all departments' recurring reports and submissions, ensuring that they are completed accurately and submitted on time. Enforce strict compliance with deadlines and reporting standards across all teams.
• Cross-Departmental Coordination: Work closely with the Purchasing, Sales, and Logistics teams to support their operations, ensuring smooth collaboration and alignment with company goals.
• Data and Performance Analysis: Track key performance indicators across departments to monitor operational efficiency and report findings to top management. Provide insights and data-driven recommendations to enhance overall company performance.
• Documentation and Record-Keeping: Ensure that all documentation related to purchase orders, reports, and company systems is maintained accurately and securely for easy reference and regulatory compliance.
• Investor Communication: Act as a liaison between top management and partner stakeholders, facilitating clear and effective communication to ensure alignment on company objectives and operational goals.
• Continuous Improvement: Stay updated on industry best practices and operational strategies to drive continuous improvement within the company’s operational structure.

JOB BENEFITS:

• Government-mandated benefits (SSS, PAG-IBIG, and PhilHealth)
• Commissions (All Departments)
• 13th-Month Pay
• Service Incentive Leaves

• Education: A Bachelor’s degree in Information Technology, Industrial Engineering, or Operations Management is preferred..
• Experience: At least 2-3 years of experience in operations, project management, or a similar role, with proven experience in managing teams and assisting in creating systems.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace. Familiarity with project management and ERP software is a plus.
• Communication Skills: Excellent verbal and written communication skills to effectively interact with top management, department heads, and other stakeholders. (Filipino & English)
• Problem-Solving Mindset: Proactive approach to identifying and resolving operational issues, with a focus on continuous improvement and process optimization.
• Integrity and Professionalism: Demonstrated commitment to upholding high standards of ethics, integrity, and accountability in all aspects of the role.
• Time Management: Ability to work under pressure, handle multiple tasks simultaneously, and meet deadlines without compromising quality.