We are looking for a confident and highly organized Executive Administrator to provide direct support to our Director. This role is hands-on and requires someone who can take full ownership of tasks, manage priorities effectively, and serve as a trusted right hand to ensure nothing slips through the cracks. You'll coordinate schedules, manage communications, and keep the Director focused on high-value activities.

Roles and Responsibilities

• Monitor and triage the Director's inbox, forwarding and delegating requests as needed.
• Manage the Director's calendar, including scheduling meetings, appointments, and travel.
• Prepare documents, reports, and correspondence on behalf of the Director.
• Take meeting minutes, track action items, and ensure timely follow-ups.
• Handle approved personal administration tasks for the Director.
• Keep the Director briefed on key deadlines, upcoming commitments, and business priorities.
• Ensure smooth communication between the Director and internal/external stakeholders.

About the Role

We are looking for a confident and highly organized Executive Administrator to provide direct support to our Director. This role is hands-on and requires someone who can take full ownership of tasks, manage priorities effectively, and serve as a trusted right hand to ensure nothing slips through the cracks. You'll coordinate schedules, manage communications, and keep the Director focused on high-value activities.

Roles and Responsibilities

• Monitor and triage the Director's inbox, forwarding and delegating requests as needed.
• Manage the Director's calendar, including scheduling meetings, appointments, and travel.
• Prepare documents, reports, and correspondence on behalf of the Director.
• Take meeting minutes, track action items, and ensure timely follow-ups.
• Handle approved personal administration tasks for the Director.
• Keep the Director briefed on key deadlines, upcoming commitments, and business priorities.
• Ensure smooth communication between the Director and internal/external stakeholders.

Required Experience

• Previous experience in executive administration, office management, or similar support role.
• Experience managing schedules, emails, and communications for senior leadership.

Minimum Qualifications

• Strong command of English, both written and spoken.
• Highly organised, detail-oriented, and proactive.
• Ability to manage multiple priorities and work under pressure.

A Successful Candidate Must Have

• Confidence and professionalism to work with a strong-willed Director.
• A positive attitude and willingness to learn the ins and outs of the business.
• Flexibility and team spirit — ready to step outside core duties to help when needed.

Proficient With

• Microsoft Office Suite (Word, Excel, Outlook)
• Calendar and scheduling tools (Google Calendar, Outlook)
• Online communication tools (Teams, Zoom, etc.)

ShoreXtra Perks

• HMO coverage on Day 1
• Day shift schedule (no night shifts!)
• Fixed weekends off
• Unlimited barista-style coffee
• Free parking & shuttle services
• Employee referral incentives (Silver)