A purchasing assistant provides administrative support for the procurement department of a company. As a procurement assistant, your job duties include monitoring current inventory, ordering supplies, and scheduling deliveries to ensure that the company has a sufficient number of necessary materials or equipment.

Duties and Responsibilities

• Receives purchases requests from other department and checks for availability at warehouse.
• Purchase goods or services that meet the quantity and quality expectations of the organization.
• Track inventory and restock goods when needed
• Maintains contact with vendors regarding orders and merchandise, new products, market conditions, and trends; coordinates purchasing from on-site vendors not associated with university procurement operations.
• Receives, inspects, and distributes merchandise to appropriate individuals; files damage claims with freight companies or vendors
• Prepares periodic reports related to purchasing, inventory control, and shipping and receiving with the local operation.
• Conducts annual onsite inventory, prepares inventory listings to include the location and status of all equipment.
• Evaluates the quality and appropriateness of supplies and equipment; conduct cost/quality comparisons prior to submitting requests to immediate superior.
• Confers with other departments to determine purchasing needs and specifications.