• Records and monitor invoices for processing and requests for BPI official receipts
• Facilitates the collection of accounts receivables from BPI subsidiaries and IT group employees
• Safekeeps documents
• Monitors and controls all IT contracts
• Requests for OPEX payment received from vendors
• Prepares and requests for accrual booking monthly
• Consolidates all IT training records
• Monitors of office supplies and inventory of machines
• Manages meeting rooms, updates seat plan and provides workstation support
• Transcribes meeting minutes
• Vendor Accreditation
• Ensures that accreditation requests for new and current vendors are processed in a timely manner
• Manages the accreditation of current vendors by monitoring the expiration date and making sure that the IT proponent is informed
• Monitors the vendor’s performance to aid the IT proponent in making an informed decision to renew the vendor or not
• Produces the vendor accreditation report on a bi-monthly basis
• Maintains the vendor accreditation database
  
  

• Ensures that all IT contracts and their respective supporting documents (physical and softcopy) are recorded and indexed as per the approved process
• Maintains all ISG contracts (physical and softcopy) for safekeeping
• Proactively monitors and controls the status of all ISG contracts (physical and softcopy) and ensure archiving based on the prescribed retention policy
• Maintains the contracts database
  
  

• Processes the resource requests from IT proponents to ensure that the Bank’s digital initiatives are adequately staffed
• Liaises between the vendors and IT for resource requirements and expectations
• Schedules interviews between the vendor and the IT proponent
• Processes the work orders and on-boarding for the accepted candidates
• Ensures that asset management is informed of any incoming staff
• Monitors the expiration of staff augmentation resources and ensure that the IT proponent is informed General
• Manages and administers request through the prescribed work tools for his department
• Performs other functions as may be assigned by the supervising head
  
  

• Must have a Bachelor’s degree in Business Administration, IT, Computer Science, Engineering, or other related Management courses
• Open to Fresh graduate or with at least 1-2 years of employment experience
• Has experience in basic office procedures, business processes and concepts
• Has the ability to plan or prioritize activities.
• Excellent Management of Job Behavior
• Must have high standards in work completion
• Must posses honesty and dignity
• Has the ability to maintain composure, objectivity and effectiveness under pressure and opposition emanating from internal or external environment
• Has the ability to manifest self-discipline to productive use of time and resources of the company as mandated in the office rules and policy issuance / pronouncements
• Must have excellent oral and written English communication skill
  
  

Please refer to job description.